Stop Losing 160 Hours a Year Answering the Same WhatsApp Messages
LUCA is an AI assistant that learns from your event documents and answers participant questions on WhatsApp — instantly, accurately, 24/7. You see everything in a dashboard and step in only when you want to.
The Reality of Event Communication
Sound familiar? You're not alone. Event organizers across Romania spend weeks answering the same questions about scientific programs, certificates, accreditation, and logistics — one WhatsApp message at a time. LUCA automates all of it, so you can focus on what actually makes the event great.
How LUCA Works
From setup to fully automated participant communication in 15 minutes
Upload Your Event Documents
Upload your scientific program, FAQ, accreditation information, speaker bios, and logistics guide. LUCA's AI reads everything and learns the complete details of your event automatically.
Connect to WhatsApp
Add our tracker script to your registration page — one line of JavaScript. Participants register on your site as usual, and LUCA captures them automatically. Works with any website or form.
LUCA Handles Communication
Participants ask questions on WhatsApp and LUCA answers instantly from your documents. You monitor every conversation in your dashboard and step in whenever you want — full control, zero manual work.
Everything You Need, Nothing You Don't
Eight capabilities that cover the entire lifecycle of your event — from registration to certificates
AI WhatsApp Responses
Answers questions about schedule, speakers, certificates, accreditation, logistics — all from YOUR documents. Understands natural language and knows when to escalate to you.
Instant Registration Confirmation
When someone registers on your website, LUCA sends a personalized WhatsApp confirmation within seconds. Works with any website or form — just one line of code.
Scheduled Campaigns
Send reminders, updates, and announcements to all participants or specific segments. Schedule in advance or trigger manually. Track delivery and read status in real time.
Smart Escalation
AI classifies question urgency and category. Complex or sensitive questions are escalated to you via WhatsApp with full context, so you never miss what matters.
Digital Certificates
Upload your certificate template, import participant data, and batch-generate personalized certificates. Deliver via WhatsApp and email with full delivery tracking.
Advanced Analytics
Registration funnel, engagement metrics, AI accuracy, response times, event comparison. All data exportable to CSV for your reports.
Google Calendar Sync
One-click sync to Google Calendar. Participants add your event to their calendar with a single tap. iCal download available for any calendar app.
Multi-Event Dashboard
Manage all your events from one place. Each event gets its own AI, knowledge base, templates, and participant list. Switch between events with a single click.
Built for Every Type of Event
Whether you organize 50 or 5,000 participants, LUCA handles the communication so you don't have to
Medical Conferences & Congresses
Manage 500+ participants asking about scientific program, CME credits, accreditation, speaker schedules, and certificate delivery — all automated. LUCA answers every medical credentialing question instantly from your uploaded documents.
Corporate Events & Team Buildings
Internal events with branded AI communication. Registration confirmations, logistics info, schedule updates, and post-event surveys — on WhatsApp. Keep every employee informed without any extra work from HR.
Professional Training & Workshops
Registration, material sharing, session reminders, attendance tracking, and certificate generation — end-to-end automated for professional development events. Participants get everything they need without calling you.
Trade Shows & Exhibitions
Exhibitor and visitor management, booth information, event schedule, networking facilitation, and automated follow-up campaigns after the event. Turn every visitor into a tracked, nurtured contact.
What Changes With LUCA
Real numbers from event organizers who made the switch
The average event organizer saves 160 hours per year with LUCA. That's an entire month of work you get back — to focus on the parts of your event that actually need a human touch.
Simple, Transparent Pricing
1 token = 1 participant. Buy once, use across all your events.
LUCA uses a token-based model — each token covers one participant registration across any of your events. Tokens are valid for 24 months from the date of purchase and can be shared across all your events. No monthly fees, no surprises.
Add-ons
Everything Included
- WhatsApp AI Assistant (GPT-powered)
- Participant Registration & Tracking
- Instant WhatsApp Confirmations
- Organizer Dashboard (full access)
- Scheduled Campaigns
- Smart Escalation
- Advanced Analytics & Reporting
- Google Calendar Sync
- Multi-Event Support
- Email Notifications
- Data Export (CSV)
- Knowledge Base / Document Upload
Questions We Get Asked First
Everything you need to decide if LUCA is right for your events
What if LUCA can't answer a question?
How long does setup take?
Does it work with my existing website?
What about GDPR and data privacy?
Can participants tell they're talking to an AI?
What if I have multiple events at the same time?
Ready to Stop Answering the Same Questions?
Book a free 15-minute demo. We'll show you LUCA working live with a real event — you'll send a WhatsApp message and see the AI respond in real time from actual event documents.
Book a 15-Minute Demo